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QUOTE · [Your business name]

Quote no: [number] · Date: [date] · Valid until: [date, e.g. 30 days]

To: [client name, address] · From: [you, address, contact]

Description of work

[One or two lines on the job as discussed.]

Line items

Subtotal: [amount]

Tax ([rate you charge, e.g. VAT/GST/sales tax]): [amount]

TOTAL: [amount]

Terms

• This quote is a fixed price for the work described above. Changes to scope are quoted separately before work proceeds.
• Payment: [terms, e.g. 40% deposit, balance on completion]
• Valid until the date above; prices may change after.

Acceptance

Accepted by: __ Date:

(Reply to this email with “accepted” works too.)

Estimate variant: retitle it ESTIMATE and swap the first term for: “This is a good-faith estimate based on the details provided. The final price may vary if the work differs; we’ll flag any change before doing it.”